TERMS OF REFERENCE (TOR)
Consultant - Program Assistant to EVAW Area
Type of Contract: IC/SSA
Duty Station: Brasilia/DF
Background
The Ending Violence Against Women and Girls (EVAWG) thematic area has developed several projects in
the Brazil and Southern Cone sub-region. One of the largest ones is “Safe Cities for women and girls, and
for all”, a Regional Program financed by AECID, the Spanish Agency of International Cooperation for
Development. The main objective of the program is to “strengthen the exercise of women’s rights in Latin
America through the reduction of public and domestic gender-based violence in cities”. Started in
January, 2006, program activities are being developed in Bogota (Colombia), Rosario (Argentina) and
Santiago (Chile), in accordance with its strategic guidelines: knowledge production and documentation;
awareness-raising and the training of local actors; development of intervention strategies and
implementation of initiatives in cities; and strengthening of networks and the dissemination and
exchange of results, nationally and internationally.
The EVAWG thematic area also coordinates activities and projects funded by core funds and other
donors, like AVON, according to the corporate Strategic Plan and the sub regional work plan.
Objective:
Under the overall guidance of the RPD and direct supervision of the EVAWG Coordinator, the Program
Assistant will provide EVAWG thematic area support services ensuring high quality, accuracy and
commitment with the work and causes defended by UN Women. Also, the Program Assistant will work in
close collaboration with the operations, programme and project staff at the SRO and UN Women HQ, as
required, to exchange information and support programme delivery.
Scope (Main duties):
 Initial screening of project proposals received, reviewing their content and format for submission to
approval by EVAWG thematic area Coordinator.
 Request issuance of NGO Cooperation Agreements and other implementation documents, providing
documenting criteria for selection of project proposals and implementing partners.
 Follow up on implementation of program activities;
 Assist EVAWG thematic area Coordinator in monitoring and evaluating projects and program
activities;
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Request from partners financial and narrative reports, for review and approval. Request
disbursement of payments.
Collection, analysis and presentation of data for preparation of UN Women and donors reports.
Provision of guidance to implementing partners on project implementation routine and flows;
Assist Program Associate in monitoring of project and program financial/budget status;
Assist EVAWG thematic area Coordinator in maintenance of the internal expenditures control system
which ensures that vouchers processes are matched and completed; transactions are correctly
recorded and posted in.
Organize meetings and seminars under the scope of the Regional Program and the EVAWG thematic
area;
Assist the work of EVAWG thematic area Coordinator and Regional Representative;
Organize missions on duty, including all related previous and post actions;
Organize and keep the EVAWG thematic area files in all required formats;
Prepare routine correspondence, faxes, memoranda and reports;
Create requisitions and prepare payment approval forms for the finance unit.
Develop all activities under the Results Based Management Concepts for the design, monitoring and
evaluation of projects. The professional will be based in Brasilia, working on a full-time basis.
Required Skills and Experience:
Education
University Degree in Social Sciences and/or related fields.
Experience:
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Language Requirements:
Experience and knowledge on gender equality.
Two years of work experience in project management.
Previous experience in the UN system is an asset.
Experience in the use of computers and Microsoft Office software
packages.
Knowledge of gender based violence and women’s human rights.
Excellent personal and interpersonal communication, in addition to
political and professional capabilities.
Flexibility and multi-task capabilities in taking up assignments,
especially on administrative and financial issues.
Working knowledge of Spanish and English.
Classificatory Technical Scoring:
The Best Value for Money approach will be used as the evaluation method for this process.
Item
1
1.1
1.2
1.3
1.4
2
Criteria
Points obtainable
Curriculum (P11) Analysis
University degree in Social Sciences and related fields.
Knowledge of gender based violence and women’s human rights.
Two years of work experience in project management.
Working knowledge of Spanish and English.
Interview (ability to communicate and interpersonal skills; experience on
5
5
15
10
20
Gender Based Violence, Women’s Human Rights and projects management)
3
Written test
4
Financial proposals
TOTAL
15
30
100
Financial Scoring:
The Financial Score for qualified Proposals shall be calculated by the formula
Fs = 1000 (μ/z)
Where:
Fs = Financial Score: Score of the Financial Proposal being evaluated (in points)
μ = price of the lowest priced proposal
z = price of the proposal being evaluated.
Financial proposals should be presented using Brazilian Local Currency (BRL – Reais) and a monthly level
of remuneration, since products will be evaluated and approved on a monthly basis. The best value for
money method will be applied to the evaluation process of this procurement notice.
Duration of initial contract: 06 months with possibility of extension.
Submission of Applications:
For applications, send your Personal History Form (P11 – PHF Form) and financial proposals for the
consultancy to [email protected], quoting reference “(name of the candidate) – Program
Assistant EVAW” up to 28 September 2011.
The PHF can be found in the UNWomen website (temporarily as http://www.unifem.org.br/). Only
applications using the Personal History Form (P11), sent on time and submitted together with the
financial proposal, will be reviewed. The indicative submitted financial proposal will be taken into
consideration for the negotiation of the final price of the consultancy, considering the available budget
for the assignment and the established payment rates for international ICs or local market rates. Please
note that only short-listed candidates will be contacted. The submission of Application Letters is
recommended.
UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the
strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually.
Only short-listed applicants will be contacted.