SMART CITIES
URBACT II
18TH AND 19TH JUNE 2012
Kick-off meeting Agenda
VENUE:
CASA DA ESCRITA
Rua Dr. João Jacinto, nº 8 – COIMBRA (PT)
Emergency contact person mobile phone nº: Fernando > (+351) 967658492
OBJECTIVES OF THE MEETING:
•
To discuss the completion of the partnership (five additional cities plus non city
partners)
•
To explain the tasks of the development phase (three parts of the baseline study
the work programme and the final application)
•
To understand the URBACT method of exchange, learning and action planning
through local support groups
•
To build understanding of the state of the art and how cities are using social
innovation to improve local services and the meaning of key terms such as
coproduction
•
To begin to understand the desired focus of the first five partner cities and the
challenges that they wish to address
•
To address some early administrative issues
PREPARATION BEFORE THE MEETING
Please reread the original project application especially the executive summary
A first draft of the State of the Art report will be circulated on Thursday 14th June.
We expect people to arrive on Sunday 17thJune so that we can make a prompt start on
Monday 18th June.
JOINING INSTRUCTIONS
The meeting will take place at CASA DA ESCRITA, Rua Dr. João Jacinto, nº 8 COIMBRA [GPS: N: 40º12'36, W: -8º25'39]. See Logistic Map
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Monday 18th June 2012
When
What
Led by
8.45 – 9:00
Registration
9:00 – 9:30
Welcome
Mayor João
Paulo Barbosa
de Melo
Our agenda for the day
Fernando / Peter
/ Catarina
Icebreaker
Who is who in the partnership.
( 5 minute presentations by the five partner cities and 15
minute discussion.
Introducing the cities: first statement of each city’s
challenges and opportunities)
Cities,
moderated by
Fernando
10:20-11:00
The State of the Art: how cities are using social
innovation to be smart
Peter
11:00 – 11:30
Coffee break
11:30 – 12:00
What is our city’s experience of social innovation?
(City exercise)
Peter / Catarina
12:00-13:00
The URBACT method
(15 min presentation plus questions)
Raffaele Barbato
13:00-14:30
Lunch break and group photograph
14:30- 16:00
How can each city use the URBACT method to foster
social innovation and coproduction in the future?
(exercise on where should the focus be?)
9:30-10:20
16:00 – 16:30
Coffee break
16:30 – 17:00
Finalising the Project partnership
17:00 -17:30
Questions and discussion and summary of the day
(what does each participant take away?)
20:00 - 23:00
Dinner [Restaurante Nacional, Rua Mário Pais, nº 12]
Peter / Catarina
Caterina /
Fernando
Fernando / Peter
Notes:
Peter – Peter Ramsden (Lead Expert)
Catarina – Catarina Selada (INTELI – External Adviser to Coimbra)
Fernando – Fernando Zeferino Ferreira (Project Coordinator – Coimbra)
Rosa – Rosa Silva (Financial officer – Coimbra)
Raffaele Barbato – Project Officer (URBACT Secretariat)
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Tuesday 19th June 2012
When
What
Who leads
9:00 - 09:15
Recap of Monday - questions
Fernando
9:15 -10:30
Tasks of the development phase:
Baseline study (comprising three sections: state of the art,
partner profiles, synthesis), work programme, final
application form and budget. Visits by lead expert and
setting up local support groups in each partner city.
Peter and Fernando
10:30 - 11:00 Planning the Implementation phase:
The common project objectives, results, outputs and
activities and definition of the work plan
11:00 - 11:30
Catarina
Coffee
11:30 - 13:00 Organising our work, administration, finance and next
steps
Fernando, Rosa,
Raffaele
13:00 - 14:30 Buffet lunch and leave for airport
14:30 - 15:30 Opportunity for one to one meetings with Fernando
and/or Peter and Raffaele
Follow up after the meeting
There will be a short note of the meeting circulated within 10 days
The next meeting is planned to be in Santurtzi (near Bilbao), Spain on Tuesday 18 and
Wednesday 19 September.
The date for the final application to be submitted with signatures is 31st October 2012.
Logo designer
Mónica Sousa (INTELI)
Organization staff
Regina Henriques, Rita Fernandes e José Pereira da Silva
My thanks to the staff of CASA DA ESCRITA! (FZF)
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