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MANUAL
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Title:
Subject:
Client:
Reference:
FUNAMBOL for IPBrick
Funambol Client for Microsoft Outlook
iPortalMais
Manual
Doc.:
Jose Lopes
Author:
N/Ref.:
Date:
2009-04-17
Rev.:
33
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
0 Contents
1 Summary....................................................................................................................................................3
2 Requirements..............................................................................................................................................4
3 Download of the Plugin.............................................................................................................................4
4 Installation..................................................................................................................................................8
5 Configuration...........................................................................................................................................13
6 Funambol Plugin at Microsoft Outlook...................................................................................................16
7 Data Synchronized...................................................................................................................................17
8 Utilization.................................................................................................................................................18
8.1 Contacts............................................................................................................................................18
8.1.1 Contacts_IPBrick.......................................................................................................................18
8.1.2 Contacts_LDAPUsers................................................................................................................18
8.2 Events ..............................................................................................................................................19
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
FUNAMBOL for IPBrick
Manual
www.iportalmais.pt
www.ipbrick.com
1 Summary
FUNAMBOL for IPBrick
Funambol Client for Microsoft Outlook
iPortalMais
Title:
Subject:
Client:
Reference:
Manual
Doc.:
Jose Lopes
Author:
N/Ref.:
Date:
Rev.:
2009-04-17
33
Organizations and Contacts:
Client
●
●
Partner
●
●
Others
●
●
IPortalMais
●
José Lopes
○ email: [email protected]
Revisions:
Ver.
Date
Author
1.0
04-02-2009
José Lopes
Description
Funambol Client for Microsoft Outlook
Document Description:
Contents: (this document describes the setup or configuration of the following)
IPBrick.IC
IPBrick.G
IPBrick.GT
IPBrick.KAV
Kaspersky AV FS
Kaspersky AV Mail
Kaspersky AV Proxy
Kaspersky AS Mail
IPortalDoc
Backup
(IPBrick.IC – IPBrick software; IPBrick.G/GT/KAV – hardware appliances)
iPortalMais
2009-04-17 rev.33
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
FUNAMBOL for IPBrick
Manual
www.iportalmais.pt
www.ipbrick.com
2 Requirements
•
Microsoft Outlook 2003/2007
•
Browser (Microsoft Internet Explorer or Mozilla Firefox).
3 Download of the Plugin
1. At the browser, go to web page: https://www.forge.funambol.org/download/ :
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
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2. Click on section of “Outlook Sync” in Client Software:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
3. Click on the link where there is “No thanks ”.
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
4. Click on the link where there is “funambol-outlook-plugin-7.0.7.exe”:
5. Now the download begins and you have to choose the option “Save to Disk” and click
“OK”:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
FUNAMBOL for IPBrick
Manual
www.iportalmais.pt
www.ipbrick.com
6. Wait until download ends.
4 Installation
7. After the download, open the downloaded file. At browser Mozilla Firefox, in the window
“Downloads” click with left button of the mouse over downloaded file and select “Open”:
8. A security alert will appear because it is a install file. Click “OK:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
9. Now the install window of Funambol Plugin appears. Click “Next”:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
10. At next windows click on “I accept the terms in the License Agreement” and click “Next”:
11. Click “Next”:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
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12. Click “Install”:
13. Select “I Agree” and click “OK”:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
14. Now the last install window appears. Click on “Finish” with the option “Run Funambol
Outlook Plug-in” selected:
15. The plugin will run automatic and the next window will appears:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
5 Configuration
16. At next steps, the outlook plugin will be configured to use the synchronization funambol
service installed on an IPBrick. At menu “Tools” select “Options...”:
17. At the next windows, fill the fields “location”, “username” and “password”.
The field “location” is the URL of funambol service, which have the format: http://<host
name>:8180/funambol/ds. The <host name> is the ip address (example: 172.32.2.15) or
host name (example: calendar.domain.com).
The fields “username” and “password” are user name and password to access the web
applications calendar and IPBrick contacts.
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
18. Select “Sync” separator.
The service do not support tasks and notes synchronization, so they must be not
selected. Remove selection from the Items: “Tasks” and “Notes”.
To automatic synchronization, select the field “Synchronize every” and set the time
between synchronizations.
When you finished, click on “OK”.
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
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19. To manual synchronization, click at “Sync All”:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
6 Funambol Plugin at Microsoft Outlook
With the funambol plugin, The Microsoft Outlook 2003 have the “Funambol” menu at toolbar to
open window plugin:
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
7 Data Synchronized
The next images show the fields synchronized at yellow color.
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
8 Utilization
In this section it will be explain how to synchronize contacts and entities with IPBrick Contacts
and events with Webcalendar from Microsoft Outlook.
8.1 Contacts
At Microsoft Outlook when the synchronization starts, Funambol Client creates two sub-folders
at default folder of contacts: “Contacts_IPBrick” and “Contacts_LDAPUsers” (name by default).
The Personal Contacts will not be synchronized.
8.1.1 Contacts_IPBrick
The sub-folder “Contacts_IPBrick” has the contacts and entities from “IPBrick Contacts”.
“IPBrick Contacts” is organized with entities and contacts. The entities and contacts are shared.
Each entity represents a company, an organization, or something that represents a group of
people. So, each entity have contacts.
A person to access “IPBrick Contacts” must have to authenticate according with the local
definitions of authentication and it needs to have a profile that permits. So “IPBrick Contacts”
have a profile system that define profiles to read, write or administrate contacts and/or entities.
At Client, contacts of an entity have the field “Company” with the name of entity. An entity
appears with field “Full Name” not defined.
To add a contact, create a contact at sub-folder “Contacts_IPBrick” with field “Full Name”
defined. The field “Company” defined which entity the contact belongs. If this field is not defined
the contact belongs to the entity by default named “Others” (name by default).
To add an entity, create a contact at sub-folder “Contacts_IPBrick” with “Full Name” not defined
and the field “Company” must have the entity name. Entities created at this client will be create
in the “IPBrick Contacts” with entity type by default “Generic” (name by default).
If you remove an entity at the Client this modification will not be synchronized. The modifications
are synchronized according with profiles at “IPBrick Contacts”.
8.1.2 Contacts_LDAPUsers
The sub-folder “Contacts_LDAPUsers” has the emails of the users on authentication system
(LDAP or Active Directory). The contacts are read-only, and it is not able to add contacts.
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722
www.iportalmais.pt
FUNAMBOL for IPBrick
Manual
www.ipbrick.com
8.2 Events
At Microsoft Outlook when synchronization starts, Funambol Client synchronize events from
default folder of Calendar from Microsoft Outlook with the events on the Webcalendar.
The application Webcalendar is a web application that permits manage your calendar. This
application also permits to manage the calendar of others users. Users that can manage other
user calendar are named assistants. Only an user can define others users to be its assistants at
Webcalendar.
If an user is assistant of others users, the calendars of others users appears at Microsoft
Outlook as sub-folder of default folder of Calendar like for example “Calendar_user1”, where
“user1” is the user name from the owner of that calendar. At this calendar you also it possible to
add, modify events. The events of other calendar users are removed, only if the user that create
it are the same that remove.
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IPortalMais, Serviços de Internet e Redes, Lda.
Rua Santos Pousada, 157, 3º S 14 * 4000-485 Porto – PORTUGAL * e-mail: [email protected] * Tel.: +351 225106476 * Fax: +351 225189722