How to ship To Brazil
How to
to Ship
ship To
Brazil
How
to Brazil
BDP SOUTH AMERICA – BRAZIL
OPERATION PROCEDURES
AIR & SEA paperwork – General Rules
BRAZIL • September 2006
HOW TO SHIP TO BRAZIL
Ocean Shipments
BDP SOUTH AMERICA - BRAZIL
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
Authorities in Brazil require for all shipments
(No matter if it is an FCL or LCL) a complete
set of documents as follows:
- 2 Originals Master Bill of Lading + 02 Non Negotiable Copies
- House Bill of Lading _ 04 Non Negotiable copies at least
- Cargo Manifest _ 01 Original at least
- Original Invoice and Packing List plus 01 Copy
- Debit/Credit note related to Profit Share
A very important point to stress is that all information stated on above paperwork mentioned must match.
If any discrepancy is found among those three documents, the authorities can refuse to register the Shipment, and
all process will be stopped until it´s corrected and fines/penalties are paid. Paperwork must contain accurate and
consistent information.
NVOCC documentation – General Rules
a) How to elaborate Paperwork properly – Port of Santos:
• MASTER B/L
Shipper
- Agent of HBL issuer
Consignee
- BDP SOUTH AMERICA LTDA
Praça Da Republica, 62 cj. 124 – Centro – Santos/SP
ATTN. Fabio Farias
Notify
- BDP SOUTH AMERICA LTDA
Praça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
- Freight must be always PREPAID
Freight collect on MBL is not acceptable by Customs
- Freight must be always stated on MBL
- Preferable stated in USD or EUR. (See note related to currency)
- Freight charges can not be higher than freight charges stated on HBL
Freight
Charges
Signature
- All originals and copies must be signed in blue ink.
The signature need to be identified with name and position of who has signed it.
Container
and Seal #
- It must always be stated on MBL
OCEAN OPERATION INSTRUCTIONS
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
On Master BL consignment, you must pay attention on BDP South America
Local Representative, and its address at the respective destination port.
The consignment on the previous example is for a shipment into port of Santos.
To others destinations the following must be considered :
• Shipments to Rio de Janeiro (Master B/L)
Consignee
- BDP SOUTH AMERICA LTDA
SKY DESPACHOS ADUANEIROS E TRANSPORTES LTDA
Rua Visconde de Inhauma , 58 cj. 401 - Centro Rio de Janeiro / RJ
CNPJ 29.380.383/0001-52
ATTN. Mr. Jorge Araujo - Phone number 55-21-2518-8808
Notify
- BDP SOUTH AMERICA LTDA
Praça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
• Shipments to Rio Grande (Master B/L)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O GOLDSEAS ASSESSORIA E DESP ADUANEIROS LTDA.
Attn: Mr. Mario Lucas
Rua General Bacelar, 130 Salas 301/302
Rio Grande – RS – Brasil
Fone/fax: 55-53-231-6388
Notify
- BDP SOUTH AMERICA LTDA
Pça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias Fone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
• Shipments to Paranagua (Master B/L)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O ROCHA TOP TERMINAIS E OPERADORES PORTUARIOS LTDA
Attn: Mr. Boris Weege / Mr. Jorge Armador
Rua João Eugenio, 922 – Centro
Paranagua – PR – 83203400 – Brasil
Notify
- BDP SOUTH AMERICA LTDA
Pça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Fone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
• Shipments to Itajaí (Master B/L)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O ROCHA TOP TERMINAIS E OPERADORES PORTUARIOS LTDA
Attn: Mr. Fernando Drevnovicz
Rua Pedro Ferreira, 180 – Centro
Itajaí –SC – 88301030 – Brasil
Notify
- BDP SOUTH AMERICA LTDA
Praça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
• Shipments to S. Francisco do Sul (Master B/L)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O ROCHA TOP TERMINAIS E OPERADORES PORTUARIOS LTDA
Attn: Mr. Marcos Ferraz
Rua Babitonga, 71
São Francisco do Sul, - SC – 89240-000 – Brasil
Notify
- BDP SOUTH AMERICA LTDA
Praça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
NVOCC documentation – General Rules
• Shipments to Recife (Master B/L)
Consignee
Notify
-
-
BDP SOUTH AMERICA LTDA
C/O Helena Monteiro
Rua Ribeiro de Brito , 830 sala 1001 – Boa Viagem – 51021-310
Recife – PE - Brasil
Phone: 55-081-3327-6882
BDP SOUTH AMERICA LTDA
C/O Helena Monteiro
Rua Ribeiro de Brito , 830 sala 1001 – Boa Viagem – 51021-310
Recife – PE - Brasil
Phone: 55-081-3327-6882
• Shipments to Vitória (Master B/L)
Consignee
Notify
-
BDP SOUTH AMERICA LTDA
C/O CSAM SERVIÇOS AEROMARITIMOS LTDA
Av. Jeronimo Monteiro, 1000 – Sal 1006 e 1008 – Vitória - ES
Phone/Fax: 55-27-2121-1500
ATTN. Sr. Carlos Inacio
- BDP SOUTH AMERICA LTDA
Praca da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
• Shipments to Manaus (Master B/L)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O AMAZONCARGO TRANSP. INTL. LTDA - CNPJ: 03.706.460/0001-28
AV. DJALMA BATISTA, 735, SALAS 209 A 213, CHAPADA, MANAUS/AM
CEP 69050-010
ATTN. Claudia Simões - Phone: 55-92-3664-0800
Notify
- BDP SOUTH AMERICA LTDA
Praça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
• Shipments to Salvador (Master B/L)
Consignee
- BDP SOUTH AMERICA LTDA
C/O Ability Serviços de Comércio Exterior
Rua Pedro Rolim Bandeira, 143 - Edf. das Seguradoras, 1º andar - 40010-080 – Salvador/BA
Phone.: 55-71-2104-0421 Fax: 55-71-2104-0449
ATTN: Magali Melo
Notify
- BDP SOUTH AMERICA LTDA
Praça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
• Shipments to Belém (Master B/L)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O AMAZON AGENCY LTDA (we are in process of changing the agent in Belem,
please keep in touch to Fabio Farias ([email protected])
Rua 82 nr. 94 – Vila Staff – Monte Dourado/PA
Phone/Fax: 55-91-252-1161
ATTN. mr. Pelagio
Notify
- BDP SOUTH AMERICA LTDA
Praça Da Republica, 62 cj.124 – Centro – Santos/SP
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
• HOUSE BL (See note related to HBsL)
Shipper
- Full name and address of exporter/supplier
Consignee
- Full name and address of importer or bank if not A “to order” shipment
Container/Seal #
- Same stated on MBL
Port of Origin
- Same stated on MBL
Port of Destination - Same stated on MBL
Vessel Name
- Same stated on MBL
Date of issue
- Same stated on MBL
(See note related to Dates)
Freight values
- Preferable stated in USD or EUR. (See note related to currency)
- Freight charges can not be lower than freight charges stated on MBL
HBL Form
Signature
-All originals and copies must be signed in blue ink.
The signature Need to be identified with
name and position of sign it.
OCEAN OPERATION INSTRUCTIONS
B) How to communicate towards Paperwork properly:
• Pre-Alerts (See note related to HBL)
a) For all kind of shipments to all destinations
the pre-alerts must be sent to Santos Office:
BDP SOUTH AMERICA LTDA
ATTN. Fabio Farias
Phone: 55-13-3224-1280 Fax: 55-13-3224-1372
e-mail: [email protected]
b) Santos Office will pre-alert the destination ports.
c) Pre-alert should consist of: Complete set of documents (MBL/HBL/MANIFEST)
• Sending of Documentation
b) The original set HBL,MANIFEST must be sent directly to the destination office except for those ones sent as
.PDF files. In these cases files must be sent to Santos office that will forward them to port of destination. All
Masters must be released at port of destination with no exceptions.
c) Paperwork must be received by destination office within 05 working days prior vessel´s arrival.
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
C) Main restrictions related to documentation:
Notes
1)
2)
3)
4)
Express Bills of Lading are not acceptable. Original documentation is required by customs to clear cargoes.
MBL’s or HBL’s with freight stated “AS AGREED” are not acceptable. Customs requires that all BLs be freighted
Cargoes declared as “IN TRANSIT” must not be sent as an LCL shipment.
ALL MBL must say PREPAID
Currency
If Bill of Lading is issued in a currency different from USD or EUR, it is difficulty to collect and remit freight charges
because the complexity of process needed to do that. In order to assure a safe remittance of money we need this
Instructions to be observed for Master BL and HBL.
HBL
Instruction on this manual are general rules that must be applied to all cases with no exceptions. These are minimum
requirements. It does not mean that it is all that must be observed. There will be cases where HBL’s should attend specific
requirements asked by shipper or importer. When shipment is coordinated by BDP SA, origin office will receive a Shipping
Instructions from Brazil Office responsible for shipment, detailing all these additional requirements. In these cases prealerts must be sent to SAO office to fax number 55-11-5504-3401 ATTN. Pedro Mello ([email protected])
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
DATES
Sailing date on MBL, HBL and Cargo Manifest must be always the same date. Anyway if for any reason dates
between MBL and HBL were different, Customs will consider for clearance purpose that one stated on MBL.
VOLUME AND DESCRIPTION OF GOODS
FCL
a) Gross weight, Net weight and seal/tare of container must be detailed on all documentation.
b ) It is mandatory to show besides the quantity of container, total quantity of the smallest cargo unity used to pack cargo
inside of it.
Example: Master – 1 Container 20’ STC 100 PLTS STC 1000 Cartoons with Lamps
House – 1 Container 20’ STC 100 PLTS STC 1000 Cartoons with Lamps
OR (In case of a consolidated container)
Master – 1 Container 20’ STC 100 PLTS STC 1000 Cartoons with Lamps
House – 25 PLTS STC 250 Cartons with Lamps
House – 75 PLTS STC 750 Cartons with Lamps
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
LCL
It is mandatory to show besides the biggest unity used to pack cargo, the detailed contend of unity.
Example:
Master – 02 Pallets STC 50 box with batteries
House – 02 Pallets STC 50 box with batteries
VERY IMPORTANT FOR FCL and LCL
a)
b)
c)
d)
e)
All goods must be clearly described on the body of HBL
The first four numbers of the NCM code of the goods must be indicated on the HBL.
In case of dangerous goods, all 6 digits of NCM are needed;
CNPJ of all Importers and/or Consignees must be stated on HBL.
Container and Seal Numbers need to be mentioned on HBL/MBL
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
D) BDP´S ACCOUNTABILITY BEFORE AUTHORITIES:
• Brazilian Customs
From 48 working hours in advance to 12 running hours after arrival of vessel we need to present to customs as well as insert
in their system (SISCOMEX) the information related to original MBL and Non-negotiable copy of HBL.
In case we can not register documents neither input the data into their system in time, we are subject to fines. The current
fine is USD50.00 per volume stated on BL for all ports except to Vitoria, Manaus and Rio Grande where it is USD2500 per
HBL , no matter the volumes.
• Brazilian Merchant Marine Department
Within on the day that vessel arrives, we need to register in the Merchant Marine Department system the original MBL and
Non-negotiable copy of HBL.
In case we can not register documents during this period, Consignees will be unable to release cargo and we will be subject to
fines, extra storages and demurrages, as well as have our authorization to operate, cancelled.
• Brazilian Central Bank
In order to transfer collect freight charges to origin offices we need to present to Central Bank the original MBL (With freight
prepaid), Original Invoice for Profit/Loss and non-negotiable copies of HBL. In case we can’t present these documents we
are not allowed transfer the money.
OCEAN OPERATION INSTRUCTIONS
Documentation – General Rules
VOLUME AND DESCRIPTION OF GOODS






Full commodity description & customer purchase order, must be shown on the HBL.
CNPJ (Codigo Nacional de Pessoa Juridicia - Brazilian Company ID) Number.
All companies in Brazil trading internationally have to be properly registered with
the Customs Authorities and obtain a CNPJ number. This number has to be included
in any and all shipping paperwork without fail.
NCM (Nomenclatura Comum Do Mercosul - Mercosul Hamonized Code) Number.
It is the common classification of Goods in Mercosul block. It is the standard
classification system used by Mercosul Countries. The NCM number allows Brazilian
customs to identify the cargo and duties and taxes to be paid before clearance.
CNPJ and NCM numbers must be included on the paperwork,because Customs
system (SISCOMEX) double checks the cargo manifest info against the so called DI
(an Import Declaration which every importer must have for any inbound shipment),
so Both of these sources must have the same CNPJ and NCM numbers.
OCEAN OPERATION INSTRUCTIONS
NVOCC documentation – General Rules
F) KEY CONTACTS:
• In case of doubts/assistance,please feel free to contact the below people:
Fabio Farias - Phone: 55-13-32241280 - Fax: 55-13-32241372 – Email: [email protected]
Joao Alencar - Phone: 55-13-32241280 - Fax:55-13-32241372 Email:[email protected]
OCEAN OPERATION INSTRUCTIONS
HOW TO SHIP TO BRAZIL
Air Shipments
BDP SOUTH AMERICA - BRAZIL
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
Authorities in Brazil require for all shipments a complete
set of documents as follows:
- Master Air Waybill _ 01 Originals + 03 Carbon Copies
- House Air Waybill _ 01 page of Original 2 + 3 Carbon Copies
- Cargo Manifest _ 01 Original + 1 Copies
- Original Invoice and Packing List
- Debit/Credit note related to Profit Share
A very important point to stress is that all information stated on above paperwork mentioned must match.
If any discrepancy is found among those three documents, the authorities can refuse to register the shipment
and all process will be stopped until it is corrected. All paperwork must contain accurate/consistent information.
Documentation – General Rules
a) How to issue Paperwork properly – São Paulo- GRU
• MAWB
Shipper
Consignee
- Agent of MAWB issuer
- BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera/Alexandre Stipp
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
Freight
Charges
- Freight must be always PREPAID
- Freight collect on MAWB is not acceptable by Customs
- Freight must be always stated on MAWB
- Freight must be equal or lower than freight stated on HAWB
Signature
- All originals and copies must be signed.
The signature need to be identified with name and position of who sign it.
Remarks
- For consolidated shipments MAWB must indicate, On the field NATURE & QUANTITY OF GOODS;
“Consolidated cargo as per attached cargo manifest”
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
On MAWB consignment You must pay attention to the BDP South America
local representative of and its address at the respective airport of destination.
The consignment on the example above is for a shipment into GRU.
To others destinations the following must be considered:
• Shipments to Rio de Janeiro – RIO (MAWB)
Consignee
- BDP SOUTH AMERICA LTDA
C/O SKY DESPACHOS ADUANEIROS E TRANSPORTES LTDA
Rua Visconde de Inhauma , 58 cj. 401 - Centro Rio de Janeiro / RJ
CNPJ 29.380.383/0001-52
ATTN. Mr. Jorge Araujo - Phone number. 55-21-2518-8808
Notify/Pre-Alerts - BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
• Shipments to Porto Alegre - POA (MAWB)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O IABEL TRANSPORTES NACIONAIS E INT(ITN CARGO)
Attn: Mr. Evandro C. Iabel
Av. Cairu, 500 Bairro Navegantes – CEP 90230-030
Porto Alegre – RS – Brasil
Phone: 55-51-3337-2177 Fax: 55 51 3348-4088
Notify/Pre-Alerts - BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera/Alexandre Stipp
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
• Shipments to Vitória – VIX (MAWB)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O CSA Serviços Aeromaritimos Ltda
Attn: Dep. Importação Aérea
Av. Jeronimo Monteiro, 1000 – Sl.1106/1108 – Ed. Trade Center
Vitória – ES – AT. Sebastião - Phone 55-27-21211500
Notify/Pre-Alerts - BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera
phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
• Shipments to Manaus - MAO (MAWB)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O AMAZONCARGO TRANSP. INTL. LTDA - CNPJ: 03.706.460/0001-28
AV. DJALMA BATISTA, 735, SALAS 209 A 213, CHAPADA, MANAUS/AM
CEP 69050-010
ATTN. Claudia Simões - Phone: 55-92-3664-0800 – Fax 55 92 3664-0800 (extension 112)
Notify/Pre-Alerts - BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN.Patricia Turtera
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
• Shipments to Salvador - SSA (MAWB)
Consignee
- BDP SOUTH AMERICA LTDA
C/O Ability Serviços de Comércio Exterior
Rua Pedro Rolim Bandeira, 143 - Edf. das Seguradoras, 1º andar - 40010-080 – Salvador/BA
Phone.: 55-71-2104-0421 Fax: 55-71-2104-0449
ATTN: Magali Melo
Notify/Pre-Alerts- BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera/Alexandre Stipp
Fone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
• Shipments to Belém (MAWB)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O AMAZON AGENCY LTDA (in process of changing Agents, please keep in touch to Patricia Turtera)
Rua 82 nr. 94 – Vila Staff – Monte Dourado/PA
Phone/Fax: 55-91-252-1161
ATTN. mr. Pelagio Carvalho
Notify/Pre-Alerts - BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera
Fone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
• Shipments to Belo Horizonte - BHZ (MAWB)
Consignee
-
Notify/Pre-Alerts
-
BDP SOUTH AMERICA LTDA
Av. Prof. Magalhães Penido, 697 Sala 906 - Bairro Aeroporto – CEP 31270-700
Belo Horizonte / MG - Brasil
Phone: +55 31 3443-7530 Fax: +55 31 3443-3452
E-mail: [email protected]
BDP SOUTH AMERICA LTDA
Av. Prof. Magalhães Penido, 697 Sala 906 - Bairro Aeroporto – CEP 31270-700
Belo Horizonte / MG - Brasil
Phone: +55 31 3443-7530 Fax: +55 31 3443-3452
E-mail: [email protected]/[email protected]
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
• Shipments to Viracopos - VCP (MAWB)
Consignee
-
BDP South América Ltda
C/O SYLTRANS ASSESSORIA DE COMÉRCIO EXT LTDA
Rod. Santos Dummont , km 66
Cep: 13055-970 - Viracopos - SP
CNPJ: 29.080.306/0001-87
Notify/Pre-Alerts- BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera/Alexandre Stipp
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
• Shipments to Curitiba - CWB (MAWB)
Consignee
-
BDP South América Ltda
C/O DINNAMICA DESPACHOS ADUANEIROS LTDA
Rua Itararé ,43 com. 41/45
Curitiba – PR – Phone 55 41 3025-3200
ATTN. Larissa /[email protected]
Notify/Pre-Alerts- BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera/Alexandre Stipp
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
• Shipments to Recife - REC (MAWB)
Consignee
-
BDP SOUTH AMERICA LTDA
C/O Helena Monteiro/Carol Silva
Rua Ribeiro de Brito , 830 sala 1001 – Boa Viagem – 51021-310
Recife – PE - Brasil
Phone: 55-081-3327-6882
Notify/Pre-Alerts - BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera/Alexandre Stipp
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
• Shipments to Navegantes - NVT (MAWB)
Consignee
-
BDP SOUTH AMERICA
C/O ES LOGÍSTICA LTDA
Av. Marcos Konder , 950 Sl 15 – Itajaí – SC
Phone: 55-47-3045-4800
ATTN. MR. Evandro
Notify/Pre-Alerts- BDP SOUTH AMERICA LTDA
Rua Geraldo Flausino Gomes, 78 – 5o.Andar – São Paulo/SP – CEP 04575-060
ATTN. Patricia Turtera/Alexandre Stipp
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
• HAWB (See note related to HAWB)
Shipper
- Full name and address of exporter/supplier
Consignee
- Full name and address of importer
- CNPJ of Importer must be shown on HAWB
Origin
- Same stated on MAWB
Destination
- Same stated on MAWB
Flight nbr
- Same stated on MAWB
Air Company
- Same stated on MAWB
Freight values
- Rate on HAWB can´t be higher than the published IATA rate
- Rate on HAWB can’t be lower than the one stated on MAWB
HWB Form
Signature
-All originals and copies must be signed in
ink.
The signature Needs to be identified with
name and position of person who signs it.
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
B) How to communicate towards paperwork properly:
• Pre-Alerts (See note related to HAWB)
a) For all kind of shipments to all destinations
the pre-alerts must be sent to SAO PAULO Office, at least 24 working hours prior to arrival of cargo:
BDP SOUTH AMERICA LTDA
ATTN. Patricia Turtera
Phone: 55-11-5504-3413 Fax: 55-11-5504-3401
e-mail: [email protected]
b) SAO PAULO office will pre-alert the destination airports.
c) Pre-alert should consist of Complete set of documents (MAWB / HOUSE / MANIFEST)
d) The original set of documentation, must be sent directly together with the cargo
• Labeling requirements
a)
Every single piece must be properly labeled. Each label must show HWAB number, MAWB number, total
number of piece and weight.
Cargoes showing no labels will be subject to pay fines of USD 80.00 per piece to customs
Every volume must contain 2 labels
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
C) Main restrictions related to air freight operations:
1)
2)
3)
4)
5)
MAWB or HAWB with freight stated “AS AGREED” or “AS ARRANGED” are not acceptable
Cargoes declared as “IN TRANSIT” must not be part of a consolidated shipment
Weekends arrivals can´t be handled until subsequent work-day
Transshipments are not allowed
ALL MAWB must say PREPAID
D) Notes
HAWB
Instruction on this procedures are general rules that must be applied to all cases with no exceptions. These are minimum
requirements. It does not mean that it is all that must be observed. There will be cases where HAWB should attend
specific requirements asked by shipper or importer. When shipment is coordinated by BDP SA origin office will receive a
Shipping Instructions from Brazil Office responsible for shipment, detailing all these additional requirements. In these
cases pre-alerts must be sent to SAO office to fax number 55-11-5504-3401 ATTN. Pedro Mello – [email protected]
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
VOLUME AND DESCRIPTION OF GOODS


Full commodity description & customer purchase order, must be shown on the HAWB.
CNPJ (Codigo Nacional de Pessoa Juridicia - Brazilian Company ID) Number.
All companies in Brazil trading internationally have to be properly registered with the
Customs Authorities and obtain a CNPJ number. This number has to be included in any
and all shipping paperwork without fail.

It is not mandatory on airfreight shipments but...

NCM (Nomenclatura Comum Do Mercosul - Mercosul Hamonized Code) Number.
It is the common classification of Goods in Mercosul block. It is the standard
classification system used by Mercosul Countries. The NCM number allows Brazilian
customs to identify the cargo and duties and taxes to be paid before clearance.
CNPJ and NCM numbers must be included on the paperwork,because Customs system
(SISCOMEX) double checks the cargo manifest info against the so called DI (an Import
Declaration which every importer must have for any inbound shipment), so Both of these
sources must have the same CNPJ and NCM numbers.

AIR OPERATION INSTRUCTIONS
Documentation – General Rules
E) BDP ACCOUNTABILITY:
• Central Bank
In order to transfer collect freight charges to origin offices we need to present to Central
Bank the original MAWB (showing always freight prepaid),
Original Invoice for Profit/Loss and non-negotiable copies of HAWB.
In case we can’t present these documents we are not allowed transfer the money.
AIR OPERATION INSTRUCTIONS
Documentation – General Rules
F) KEY CONTACTS:
• In case of doubts/assistance,please feel free to contact the below people:
Patricia Turtera - Phone: 55-11-55043413 - Fax: 55-11-55043401 – Email: [email protected]
Joao Alencar - Phone:55-11-55043422
- Fax: 55-11-55043401 – Email: [email protected]
AIR OPERATION INSTRUCTIONS
Liabilities for non-compliance



We are subject to regulatory fines & penalties
Fines are up to USD50.00 per volume (if there is 10 pallets with
10.000 pieces. Fines are applied over these 10.000 pieces =
usd500,000.00
We will be exposed to lose our rights to operate at the Brazilian
ports and airports
Thank you!