UNICEF BRAZIL
Vacancy Notice RH/2014/002
The United Nations Children’s Fund (UNICEF), the world's leading organisation focusing on
children and child rights, is inviting qualified professionals to apply for the following
consultancy:
Purpose:
Provide support to programme in Brazil Country Office.
Work
Assignment:
Under the overall supervision of the Chief of Section or Programme
Officer, the consultant will perform all programme activities support
functions related to the unit/section.
The individual contractor will specifically be responsible for but not
limited to:
a) Assist in preparing programme status reports required for
management, board, donors, budget reviews, programme
analysis, annual reports, etc. Contribute to the preparation of
reports, project documents by providing information. Prepare and
attend internal meetings and technical cooperation meetings,
taking notes and preparing corresponding minutes. Undertake
follow-up action related to the implementation. Identify problems
or alternative courses of action to accelerate/improve programme
delivery. Provide supervisor with quantitative and qualitative
information on programme implementation, including the financial
aspects. Support the elaboration of reports;
b) In the frame of HACT, assist partners (Government, CBOs, and
NGOs) authorities to plan and organize training. Brief and debrief
for the purpose of capacity building in programme financial
monitoring. Assist monitoring project/programme activities by
reviewing a variety of records, including control plans, progress
reports, project inputs, budget and financial expenditures, donor
reports, annual work plans and presentations and field visits.
Carry out all administrative operational control tasks for the
project activities;
c) Produce periodic or ad-hoc reports according to unit demands.
Reconcile programme accounts differences. Review historic
information of every programme/project, their administrative and
financial environment, and produce forecasts for specialist's
action;
d) Elaborate transactions according to office’s table of authority and
cooperation agreements terms. Within established timeframes,
process information documentation for supervisor’s action;
e) Draft, format, edit and prepare all correspondence on routine and
non-routine matters. Prepare, proofread and clear correspondence
for supervisor signature, and make sure it complies with UNICEF
requirements. Prepare informal translations from English to
Portuguese and vice-versa, and may act as an interpreter.
Receive, screen, log and distribute all correspondence, attaching
necessary background information. Be responsible for office files,
including all aspects of filing system maintenance;
f) Coordinate all administrative arrangements for meetings,
workshops, seminars, luncheons and other events, including
coordination of transportation logistics, hotel accommodations for
participants or visitors, conference room reservations and audiovisual equipment as required. Ensure that all details are covered.
Fee:
R$ 6,000.00 (monthly)
Duration:
06 months
Start Date:
Imediately
Duty Sation:
Brasília
Deliverables:
Monthly reports
Qualification:
Completion of secondary education. Additional progressive formal or “on
the job” training in relevant field essential. Completion of relevant
university credit courses an asset.
Five years of combined and progressive work experience in support of
programme activities as well as administrative support, involving office
services, finance and supply. Experience with event management.
Computer literacy and the ability to effectively using standard office
software tools and other office technology to create documentation,
exchange and archive e-mail, and maintain electronic filing systems.
Experience in working for International Organizations desirable.
Fluency of Portuguese and English. Good knowledge of Spanish is
desirable.
Applications will be considered only if accompanied by the UN Personal History Form (P.11),
which can be downloaded from our website http://www.unicef.org.br, by clicking on
“Quem somos”, then on “Trabalho no UNICEF” and on “Anúncio de vaga”. The P.11
must be sent to [email protected] under title RH/2014/002 Consultoria
Programme Support. Please note that only shortlisted candidates will be contacted.
Deadline for application is 29 January 2014.
The selectee will work with UNICEF under a consultancy contract.
UNICEF encourages applications from qualified women and men from all ethnic groups. Candidates will
be treated equally regardless of gender, sexual orientation, special needs, religion, social and HIV/aids
status. UNICEF is a smoke-free environment. Additional information on the selection process, post,
working conditions and regret letters will only be provided to short-listed candidates.