Organized by OPET
University of Lisbon, IST
www.opet.pt
2nd European Conference on e-Public Procurement (ECPP)
Papers by authors from 21 countries – Albania, Austria, Belgium, Czech Republic, Denmark, Dubai, Finland, France, Germany,
Greece, Hungary, Iceland, Italy, Malaysia, Netherlands, Portugal, Slovakia, Spain, Sweden, United Kingdom, United States – and The
European Commission
27th May 2014 - IST, Lisbon
Registration through www.opet.pt
Welcome Address
More than 17% of European GDP is due to public procurement and hence priority should be given to improve adopted practices with the
objective of meeting the new challenges of financial stability and sustainable growth of the European Union.
Fortunately-public procurement can play a strategic role:
a) to generate public savings through improved sourcing and more effective competition between suppliers;
b) to increase transparency and fair decision making to award public contracts;
c) to help SMEs to participate in public markets;
d) to stimulate innovation and the development of e-marketplaces;
e) to promote a low-carbon society and more sustainable growth.
The European Commission proposed new Directives for Public Procurement on December 2011 disseminating and introducing mandatory epublic procurement for several cases and their approval by the European Parliament took place on 15 January 2014.
The dissemination of e-public procurement seems feasible due to the increasing market of e-platforms offering procurement services as SaaS
(Software as a Service) supported by more robust and mature ICT and pursuing the “cloud computing” paradigm.
The 1st European Conference on e-Public Procurement was organized on 20th March 2013 in Barcelona, Spain, and attracted a very wide range
of participants coming from more than 23 countries.
Be welcome to the 2nd European Conference on e-Public Procurement. Be welcome to Lisbon!
Enjoy your stay!
Luís Valadares Tavares
Lisbon, 15 March 2014
Objectives
The objectives of this 2ndEuropean Conference on e-Public Procurement are:


Discussing the implications of the single digital market on public procurement;

Presenting the new advances of e-procurement available through Software as a Service (SaaS), offered by major providers;

Identifying major macro-economic benefits due to the dissemination of e-public procurement;

Discussing alternative strategies to simplify and to overcomee-procurement obstacles;

Presenting e-procurement impacts on innovation and on SMEs access to public markets;
Discussing the challenges stemming from the new Directives ( a. The Award of Concessions (2014/23/2014); b. Public Procurement
(2014/24/2014); c. Public Procurement for the Special Sectors – Water, Energy, Transport and Postal Services – (2014/25/2014) of 26
February 2014 and published by the Official Journal of the European Union on 28 March,2014) namely on the dissemination of e-public
procurement;

Presenting good practices of public contracting, giving special attention to CENTRAL PURCHASUNG BODIES;

Discussing new advances of e-Tendering platforms and major challenges for the European market of e-platform services;

Assessing major impacts of e-public procurement, namely on transparency and public savings;

Discussing how SMEs can increase their participation in public markets;

Setting up an working group to monitor the implementation of the Directives.
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Which Approach
Many evidences confirm that “buying better” implies an interdisciplinary approach to improve public procurement avoiding the temptation to
believe that one single discipline can contribute to achieve such objective.
The approach of these European Conferences assumes an interdisciplinary approach to public procurement following this cognitive diagram:
Economics
Technology
Management
Sciences
Decision Sciences
Information and Linguistic
Sciences
Public Law
because public procurement requires:
a) An appropriate balance between costs and benefits (Economics);
b) Building a multicriteria model to design the evaluation systems of candidates or tenders and to apply it to get the best alternative value
(Decision Sciences);
c) Describing the object of the contract, classifying it using the most appropriate lexical and taxonomic approaches and disseminating such
information (Information and Linguistics Sciences);
d) Organizing the procurement process in respect by the principles and codes of public administrations and public contracting law
(European and National levels – Public Law);
Fortunately, the 1st European Conference on e-Public Procurement achieved this interdisciplinary approach as it is confirmed by this statistics:
Engineering/
Technologies;
20%
Banking
8%
Economics/
Finances; 17%
Universities
12%
Consulting
Firms
19%
Governmental
Institutions
19%
Information
and Linguistic
Sciences; 15%
Management/
Business; 26%
Lawyers and
Legal Advisors
18%
Law; 22%
Participants per Background
Technology
Companies
24%
Participants per type of Organization
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Program Chair
Professor Luís Valadares Tavares, OPET and University of Lisbon, IST Lisbon Tech, Portugal
International Panel
Klodiana Canjka (Albania), Christian Galinski (Austria), Johan Van Steelandt (Belgium), Matej Sandor (Czech Republic), Tom Holsøe
(Denmark), Richard Gargrave (EBRD), Didier Hardy (EC), Tato Urjumelashvili (Georgia), Carsten Prokop (Germany), Konstantino Kaggelides
(Greece), Tamas Lorincze (Hungary), Bernardo Nicoletti (Italy), Gustavo Piga (Italy), Ber Grzegorz (Poland), Tadeusz Rudnicki (Poland),
Fernando Silva (Portugal), Luís Valadares Tavares (Portugal), Manuel Caño (Spain), Safwan Nassri (Spain), Kerstin Wiss Holmdahl (Sweden),
Jan Siderius (The Netherlands), Kornelis Drijfhout (The Netherlands), Christopher Bovis (UK), Cliff Mccue (USA), George Krajcsik (USA).
Organizing Committee
Luís Valadares Tavares, Gonçalo Marques Mendes, Tiago Tavares, Vasco Borges Moreira.
Program
All sessions and documents will be in English.
The program includes multiple perspectives about e-public procurement presented by authors from 21 countries and from the European Commission to
discuss and to understand the impacts and the benefits of the new Directives on:
a. the Award of Concessions (2014/23/2014);
b. Public Procurement (2014/24/2014);
c. Public Procurement for the Special Sectors – Water, Energy, Transport and Postal Services – (2014/25/2014);
of 26 February 2014 and published by the Official Journal of the European Union on 28 March,2014.
8h30 – 9h30
Registration
Opening and Plenary Session - The Challenges of the New European Directives on Public Procurement
–
Welcome Address – Arlindo Oliveira, President of IST Lisbon Tech, University of Lisbon
–
Opening Address – Joaquim Nunes de Almeida, Director of Public Procurement, Directorate-General for the Internal
Market and Services, European Commission
9h30 – 11h00
–
The New Directives and e-Public Procurement – Luís Valadares Tavares, President of OPET (Portuguese Observatory of
Technology Foresight) and APMEP (Portuguese Association of Public Markets)
–
Closing Address – Guilherme d’Oliveira Martins, President of EUROSAI - European Organisation of Supreme Audit
Institutions
11h00 – 11h30
Coffee Break
Parallel Sessions (Each Presentation between 10 and 15 minutes)
11h30 – 12h45
Auditorium

Session A1| E-Public Procurement across the World I
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Room Schumann

Session A2| E-Public Procurement: Policies and Results
Room Monet

12h45 – 13h45
Session A3| International Cooperation
Light Lunch – offered to registered participants
Plenary Session II – Interoperability and Advanced e-Platforms
Chairman: Keith White-Hunt – Vice-President for Academic Affairs & Administration at University of Modern Sciences, Dubai;
Fernando Silva – President of IMPIC, Portugal

14h00 – 15h30
The Portuguese National Portal of Public Procurement: Base – Fernando Silva, President of IMPIC (Instituto dos Mercados
Públicos, do Imobiliário e da Construção, IP), Portugal

Policy and Implementation of e-Procurement - Kornelis Drijfhout, Ministry of Economic Affairs, CEN/BII, The Netherlands

The Impact of Mandatory Public e-Procurement on CPBs: the Italian Experiences and Perspectives – Stefano Tremolanti,
Director of Public Procurement Division, Consip, Italy

The New Advances of Vortal Platform – Miguel Sobral, Vice-President of Vortal, Portugal

The Perspective of e-Procurement by Pixelware – Safwan Nassri, General Director of Pixelware, Spain
Parallel Sessions (Each Presentation between 10 and 15 minutes)

Auditorium
Session B1| E-Platforms: Challenges and New Services
15h30 – 16h45

Room Schumann
Session B2| E-Public Procurement across the World II

Room Monnet
Session B3| The Perspectives of Central Purchasing Bodies I
16h45 – 17h15
Coffee Break
Parallel Sessions (Each Presentation between 10 and 15 minutes)

Auditorium
Session C1| E-Procurement in Health
17h15 – 18h30

Room Schumann
Session C2| Technologies, BIM, and Supply Chains

Room Monnet
Session C3| Multicriteria Evaluation and Performance Based Contracting
Plenary III – Closing and Plenary Session
Chairman: Luís Valadares Tavares – Lisbon Tech, University of Lisbon, OPET and APMEP, Portugal

18h30 – 19h15
How to develop e-Public Procurement in Europe? – Luís Valadares Tavares, President of OPET (Portuguese Observatory of
Technology Foresight) and APMEP (Portuguese Association of Public Markets), Portugal

E-Public Procurement and the rationalization of Public Procurement in Spain – Maria Luisa Díaz, Ministerio de Hacienda y
Administraciones Públicas, General Director, Spain

The Road Ahead – Gustavo Piga, Professor at University of Rome “Tor Vergata”, Itay
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Parallel Sessions
Chairman:
Hafidz Zehnun – Commerce Dot Com Sdn Bhd, Malaysia and Pedro Maia – University of Lisbon, Portugal
11h30 Matej Sandor, Prague University of Economics, Czech Republic
 The usage of mandatory e-Markets in the Czech Republic
Session A1
E-Public
Procurement across
the World I
11h45 Christof Impens, Vlaamse Overheid, Johan Van Steelandt, Vlaamse Overheid, Belgium
 Mandatory e-submission: ‘a new source of juridical questions’, about the legal topics that haven risen due to mandatory esubmission in Flanders;
12h00 Pedro Telles, Bangor University, UK
 e-Public Procurement in UK
12h15 José Julián Melguizo, Ingesa, Spain
 The Perspective of Central Purchasing Body INGESA
12h45 DISCUSSION
Chairman:
Tunde Tatrai – Corvinus University of Budapest, Hungary and António Costa – University of Lisbon, Portugal
11h30 Bernardo Nicoletti, Università di Roma Tor Vergata, Italy
 A Lean Approach to e-Procurement
Session A2
E-Public
Procurement:
Policies and Results
11h45 Christof Impens, Vlaamse Overheid, Johan Van Steelandt, Vlaamse Overheid, Belgium
 Mandatory e-submission: ‘a practical tool for measuring and reporting’, showcasing the efforts that were made to set up a
system for reporting and the results that came forward;
12h00 Manuel Caño, Nexus IT, Spain

IT value delivery on public procurement
12h15 Ricardo Spínola, CISED, José Antunes Ferreira, Universidade de Lisboa, Portugal
 Electronic management of qualification systems
12h30 DISCUSSION
Chairman:
Sara Castelo – TeSera de HoSpitalidad, Spain and Luís Valadares Tavares – Lisbon Tech, University of Lisbon, OPET and APMEP, Portugal
11h30 Adam Matthews, UK BIM Task Group, UK
 "Introducing BIM to European Public Works: Simple, Cost Efficient and Competitive"
Session A3
International
Cooperation
11h45 Danny Vandenbroucke, KU Leuven, Glenn Vancauwenberghe, KU Leuven, Francesco Pignatelli, European Commission, Paul
Smits, European Commission, Belgium
 European Union Location Framework (EULF): Towards guidelines for e-Procurement of Location Information and Location
Based Services
12h00 Carmen Ciciriello, OpenPEPPOL, Belgium
 E-Procurement in Europe: from standardisation to implementation and funding
12h15 Jan Siderius, EUPLAT – European Association of Public eTendering Platform Providers, Belgium
 The Strategic Development of e-Platforms in Europe
12h30 DISCUSSION
Chairman:
Bernardo Nicolletti – Università di Roma Tor Vergata, Italy and Luís Valadares Tavares – Lisbon Tech, University of Lisbon, OPET and APMEP, Portugal
15h30 Luca Matrogregori, Consip, Italy
 E-Public Procurement in Italy
Session B1
E-Public
Procurement across
the World II
15h45 Eric Prior, Florida Atlantic University, Clifford Mccue, Florida Atlantic University, USA
 The Impact of e-Public Procurement in US and Canada
16h00 Gjergji Moçka, Public Procurement Agency, Reida Kashta, Public Procurement Agency, Albania
 Changing paper work to e-public procurement: Albanian Case
16h15 Hafidz Zehnun , Commerce Dot Com Sdn Bhd, Malaysia
 A Malaysian ICT Success Story
16h30 DISCUSSION
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Chairman:
Adam Matthews – UK BIM Task Group, UK and José Ferrari Careto – EDP, Portugal
15h30 Ivana Petříková, Ostrava Technical University, Slovakia
 Municipalities and eAuctions
Session B2
E-Platforms: Policies
and Results II
15h45 Amílcar Arantes, University of Lisbon, António Costa, University of Lisbon, Luís Valadares Tavares, University of Lisbon, Portugal
 The impact of mandatory e-public procurement in Portuguese SMEs: An empirical study
16h00 Tünde Tátrai, Corvinus University of Budapest, Gábor Dudás, University of Szeged, Hungary
 Why bidders do not have to fear electronic public procurement?
16h15 Natascha Rossner, GS1, France
 To be confirmed
16h30 DISCUSSION
Session B3
The Perspectives of
Central Purchasing
Bodies I
Chairman:
Angela Russo – CONSIP, Italy and Afonso Silva – ESPAP, Portugal
15h30 Contributions from:
 Austria, Denmark, Finland, France, Germany, Italy, Iceland, Spain, Sweden
16H30 DISCUSSION
Chairman:
Manuel Caño – Nexus IT, Spain and Amílcar Arantes – University of Lisbon, Portugal
Session C1
E-Procurement in
Health
17h15 Pedro Maia, University of Lisbon, Luís Valadares Tavares, University of Lisbon, Portugal
 Performance-Based Public Procurement and the New Public Procurement DIrectives
17h30 Sara Castelo, TeSera de HoSpitalidad, Spain
 Recent Developments in Public Procurement of Medicines and Health Products: The Central Purchasing Trend
17h45 Rui Patrício, Digitalflow, Portugal
 Innovation Partnerships: A Decision Support System for R&D Public Procurement
18h00 Kostis Kaggelides, Gnomon Informatics, Greece
 E-Procurement in Health in Greece
18h30 DISCUSSION
Chairman:
Danny Vandenbrouche – KU Leuven, Belgium and Luís Valadares Tavares – Lisbon Tech, University of Lisbon, OPET and APMEP, Portugal
17h15 Thomas Lorincze, Electool, Hungary
 To be confirmed
Session C2
Technologies, BIM,
and Supply Chains
17h30 Pedro Leite, ANOGOV, Portugal
 Interoperability and the European Ecosystem
17h45 Keith White-Hunt, University of Modern Sciences, Tie Xu, University of Modern Sciences , Dubai
 E-procurement Implementation in the Public Sector: Challenges in Supply Chain Integration Mechanisms
18h00 Francisco Regateiro, Universidade de Lisboa, Ricardo Spínola, CISED, Portugal
 Challenges of Building Information Modeling (BIM) in Portuguese public works contracts
18h30 DISCUSSION
Chairman:
Christof Impens – Vlaamse Overheid, Belgium and José Antunes Ferreira – University of Lisbon, Portugal
Session C3
Multicriteria
Evaluation and
Performance Based
Contracting
17h15 António Costa, University of Lisbon, Amílcar Arantes, University of Lisbon, António Grilo, University of Lisbon, Portugal
 How public contractors are evaluating tenders? Criteria and factors considered in the construction industry
17h30 Martin Nielson, Kammeradvokaten Advokatfirmaet Poul Schmith, Denmark
 Legal and economic implications of multi-criteria evaluation models in public tenders
17h45 Pedro Maia, Universidade de Lisboa, Luís Valadares Tavares, Universidade de Lisboa, Portugal
 Performance-Based Public Procurement and the New Public Procurement DIrectives
18h00 Ricardo Spínola, CISED, José Antunes Ferreira, Universidade de Lisboa, Portugal
 Post-award electronic contract management in framework agreements and contracts based on framework agreements
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Location
This conference will take place in Lisbon,Instituto Superior Técnico, University of Lisbon – Avenida Rovisco Pais, 1 – 1049-001, Portugal, using the Civil
Engineering building.
Instituto Superior Técnico (IST) – Alameda Campus (information extracted from www.ist.utl.pt)
This University Campus was built on 1937 and it is one of the best examples of architecture inspired by “art noveau” in Portugal.
It is located in central Lisbon and served by an excellent public transportation network. This area is full of hotels, culture, many shopping, leisure,
entertaining, sports areas and facilities.
How to get there
Airport
From Lisbon Airport (Portela) to IST Alameda campus is a 10 minutes' drive. Lisbon Airport is very close to the city centre – it is located 7km
from the centre - and there are different alternatives to get there, namely by Metro to Aerobus, by city bus (Carris) or by taxi. If you choose the
metro to go from the airport straight to IST, you have the red line (linha vermelha) and you should exit in Alameda or Saldanha station. It takes
around 15 to 20 minutes and costs €1,25 plus €0,50 for the "viva viagem" rechargeable card.
Taxi
Taxis allow you to arrive at IST from any point in the city, but of course the tariff also increases according to the distance, traffic and day time.
An airport-IST trip is around 10 euros. It is possible to buy "taxi vouchers" at the airport from €20 to €25.
Bus
The whole city of Lisbon is provided with an urban transport network with convenient timetables and frequent buses. The following buses stop
near IST Alameda campus:

Av. Rovisco Pais/Av. António José de Almeida (side entrances): 720, 742, 767.

Alameda: 708 (bike bus), 717, 718, 720, 735, 767; night bus: 206, 208.

Saldanha/Arco do Cego: 713, 716, 720, 726, 727, 736, 738, 742, 744, 767, 783; night bus: 207.
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Metro (Underground)

Saldanha metro station: Yellow Line (Linha amarela) and Red Line (Linha vermelha)

Alameda metro station: Green Line (Linha verde) and Red Line (Linha vermelha)
For further information visit the Lisbon Metro website.
Where to Stay
Lisbon has a fantastic accommodations offer. We suggest the following hotel, due to the location near the Conference:
Hotel Holiday Inn Lisboa
Av. Antonio Jose de Almeida, 28-A
For ECPP participants:


Single room 64€
Doble room 74€
1000-044 Lisboa
Tel: +351 21 004 4000
Fax: +351-21 793 8374
Walking distance from IST: 5 minutes
E-Proceedings
Presented papers will be available through a link by www.opet.pt and an e-edition of selected papers will be published after the conference.
Enquires
[email protected]
Don’t miss this fantastic opportunity to visit Lisbon and to participate in the 2nd European Conference on e-Public Procurement!
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